C. PROGRAM DESCRIPTION
1. Project Background, Goals, and Objectives
The Alumni United Conference is a day-long professional conference program featuring notable alumni as speakers, facilitators, and moderators; the conference that is preceded by a kick-off gala dinner with keynote addresses from high-level Indonesian alumni and a cultural component (such as a musical, dance, or other performance by Indonesians with U.S. connections, an art exhibit, etc.).
The conference must incorporate a theme that aligns with U.S. government priorities to make the United States safer, stronger, and more prosperous, and/or demonstrates American excellence. Priority will be given to organizations that submit projects and themes that highlight U.S. interests, elevate U.S. leadership, and reinforce the United States as Indonesia's partner of choice.
Project Audience(s): The primary beneficiaries of the Alumni United Conference are the diverse and influential network of Indonesian alumni with direct ties to the United States, including:
• Alumni of U.S. government–funded exchange programs
• Alumni of U.S. military education and training programs
• Graduates of U.S. universities who studied on Indonesian-government grants or private funding
The audience profile includes mid- to senior-level professionals and emerging leaders from a wide range of sectors, including government, academia, business, creative industries, civil society, and media. Many attendees hold positions of influence and are actively shaping public discourse, policy, and innovation within Indonesia.
In addition to alumni, the conference also attracts key stakeholders and partners, such as Indonesian government institutions, private sector leaders, and community organizations – with U.S. connections.
Project Goal: The goal is to strengthen U.S.–Indonesia bilateral relations, particularly through alumni networks, showcase the impact and achievements of Indonesian alumni connected to the United States, and to enhance public diplomacy and outreach efforts of the U.S. Mission in Indonesia.
Project Objectives: The specific objectives of the project are to:
• Hold a high-visibility event that engages key stakeholders and promotes alumni networking; the event will generate coverage in traditional media and online.
• Expand outreach nationwide fostering alumni engagement and connections with the United State, U.S. officials, and the U.S. government.
• Deliver a large-scale conference combining a gala and professional program featuring prominent alumni and cultural elements.
• Ensure all events are executed effectively, on schedule, and within budget, delivering a high-quality participant experience while advancing U.S. strategic communication goals.
2. Substantial Involvement
The recipient organization will be responsible for the day-to-day management and execution of the Alumni United Conference and all related activities, ensuring high-quality delivery in accordance with the approved proposal and cooperative agreement terms.
The recipient will:
• Lead overall project management and implementation, including detailed planning, coordination, and execution of the conference and any related events.
• Develop and manage the event agenda and logistics, in close coordination with the U.S. Embassy, including venue, production, participant management, and on-site operations.
• Identify, recruit, and coordinate speakers, moderators, and participants, incorporating Embassy recommendations and securing final approvals as required.
• Design and implement communications and outreach strategies to ensure strong participation and visibility, consistent with approved messaging and branding guidelines.
• Manage all financial aspects of the project, including budgeting, procurement, and financial reporting, in compliance with U.S. government regulations.
• Establish and implement a monitoring and evaluation plan, collect data on outputs and outcomes, and submit required programmatic reports.
• Ensure compliance with all applicable U.S. government grant regulations, branding requirements, and reporting deadlines.
• Coordinate closely with the U.S. Embassy through regular updates, meetings, and consultations to ensure alignment and address any implementation challenges.